Accessing your Google Drive / Personal Folder / Dropfolder


How to Access Google Drive

How to Access your Drop Folder

How to Access your H: Drive

Students and employees in the pilot program have access to Gmail, 30GB of personal storage on Google Drive, and Google Contacts and Calendar tools. Employees that are not in the pilot program still have access to 30GB of Google Drive storage, but do not have Gmail/Contacts/Calendar tools.  All employees also have access to a personal folder, or “H: Drive.”

Instructions for Google Drive

**As of Spring 2013,  access to H Drives is reserved for employees only; students now use Google Drive.

Accessing your Google Drive is very easy and allows you to not only create and upload files, but also share them with anyone and work collaboratively.

1.  Navigate to myCentral and sign in using your Central username and password.

2.  Once you are logged in you will be at the homepage.  Look to the left side of the page for a module labeled Cloud Services.  It should look like this:

Cloud_Services

3.  Click on Documents to navigate to Google Drive.

Alternatively, you can go to your Gmail account and click the Drive button at the top of the page, or save this page to your bookmarks for quick access

4.  You should now be viewing your Google Drive.  Located on the left hand side of the page is an orange-red “Create” button.  Next to this is a button that looks like a line with an arrow above it.  This is the “Upload” button.

Clicking the “Create” button allows you to create various kinds of documents, as well as document folders.  Clicking the “Upload” button allows you to select files or folders from your computer and upload them to Google Drive – to use the folders upload option, use the Chrome browser.

5.  If you are signed in to another Google account (for personal use), you may need to switch to your Central account.  To do this, click the circular picture at the top right of the page, then click the correct account. If your Central account does not appear, click Add Account and sign in.

6.  All users have unlimited storage.  To find out how much space you are using, look at the bottom of the lefthand column in Google Drive.

7.  If you would like to install Google Drive to your Windows or Mac computer for desktop access, click here.

Instructions for H: Drive

While all users have access to storage on Google Drive, staff and faculty also have storage space assigned to them on a Central file server, where official College files should be stored. This storage space is referred to as your H: Drive.  The steps for connecting to Personal Folders (i.e. H: drive) are different if you are on campus vs. off campus, as well as Windows vs. Mac.  See below for more details.

For personally-owned computers ON campus

Windows

  1. Click the Start button
  2. Right click Computer
  3. Select Map Network Drive…
  4. Select an empty letter on the Drive drop-down menu.  Central uses the “H” drive, but faculty/staff may pick any letter not being used.
  5. If you are a faculty member, enter this text into the Folder box and replace the last part with your actual username: \\acad3.central.edu\faculty\yourusername   (replace the last part with your username)
    If you are a staff member, enter this text into the Folder box and replace the last part with your actual username: \\admin3.central.edu\staff\yourusername 
  6. Click Finish
  7. When logging onto the drive, use your email address.  Example: yourusername@central.edu

Mac OS X

  1. Make sure Finder is active.  Simply click the Finder icon on your dock, and you should see Finder options appear on the menubar.
  2. Click on Go in the menubar, then click Connect to Server
  3. Faculty: type in smb://acad3.central.edu
    Staff: type in smb://admin3.central.edu
  4. Click Connect
  5. Enter your Central username and password
  6. Select either Faculty or Staff from the dropdown menu and click OK

Accessing your H: Drive data from off campus

Central College’s VPN (virtual private network) gives faculty and staff the ability to remotely connect to our office computers and other network resources, such as the H: Drive, from off-campus in a very secure way.

In order to use Central’s VPN, a small piece of software called Cisco AnyConnect must be running on the computer from which you will be connecting.  If you want to use the VPN and have not yet installed a recent version of AnyConnect, please follow these instructions to download and install it.

 Windows

  1. [Win 7] Click on the Microsoft Windows logo in the lower left corner of the screen
    1. Click on Computer
    2. Click Map Network Drive directly below the navigation bar
  2. [Win 8] Click on the folder icon from the Desktop Mode
    1. Right click on This PC
    2. Choose Map Network Drive 
  3. [Win 10] Click on the Microsoft Windows logo in the lower left corner of the screen
    1. Click on File Explorer
    2. Click on This PC in the lefthand column
    3. If the toolbar across the top is hidden, click on the tiny down-arrow in the top righthand corner to reveal it.  Click on Map network drive on the toolbar.
  4. Specify which drive to use, such as H:
  5. Faculty: type https://acad3.central.edu/faculty/username (Replace “username” with your actual username)
    Staff: type https://admin3.central.edu/staff/username (Replace “username with your actual username)
    Shared drive for departments – either admin3 or acad3: type https://admin3.central.edu/Departments/departmentname
  6. Make sure that “Reconnect at logon” is checked
  7. When Windows Security opens, click on “User Another Account” and type CENTRALCOLLEGE/username   or    username@central.edu
  8. Type in your Central College password
  9. Click OK

 Mac OS X

  1. Make sure Finder is active.  Simply click the Finder icon on your dock, and you should see Finder options appear on the menubar.
  2. Click on Go in the menubar, then click Connect to Server
  3. For the server address, enter the appropriate path (seen below):
    Faculty: https://acad3.central.edu/faculty/username
    Staff: https://admin3.central.edu/staff/username
  4. When prompted for a user name and password enter your Central College username and password
  5. You should now have a new mount on your desktop

 

Instructions for Drop Folders


For most file sharing purposes, we recommend Google Drive.  However, a Dropfolder is a location hosted on a specific server where students can upload assignments for a class. Not all professors use them, but students should know how to access them if needed. Students must first be assigned permission to access the dropfolder by their professor. For questions about permissions, please contact your professor. Assuming the student has the appropriate permissions, here are instructions to link to these folders from a personal computer.

From any PC:

  1. Click on the Windows Start Icon in the lower left corner.
  2. Right click on “My Computer” or “Computer”
  3. Left click on “Map Network Drive”
  4. Select an unused letter
  5. In the empty box, type this path without the quotes: “\\acad3.central.edu\dropfolders\ProfessorUserName”
  6. Check the box to “Reconnect at Login”
  7. Click “Finish”
  8. When prompted to login, use your Central College email address – username@central.edu or centralcollege\username (either of these contain the domain as well as your username), and your password

Edited: 2/20/2018